We all know, hosting even a small event is demanding. It takes a lot in terms of money, time, and hard work to set up an auspicious occasion. With today’s dulling economy, event planning can be hectic especially when you’re under pressure to deliver tremendous results on narrow budgets.
Shopping for better prices is draining, and usually, time consuming. If care is not taken, quite often you’ll end up in counterfeits. However, the good news is, these days there are planners to walk you through all the hurdles. They understand what it means to fall short of a client’s expectations on their special day.
Finance cuts can push you over to cheap shelves. Yes, it’s actually possible to save on your bucks without compromising quality. But where do you find those thrifty variables and at super bargains? Here we’ve got 12 tips that are workable, and perfect to help you deliver even with limited funding without your guests noticing.
#1 Be open minded
Guys, I love those LED disco lights! Don’t be frustrated if you can’t afford some specifics due to lack of enough resources. In fact, there are many options in the market you can settle on and still reach the stars. With a sound initiative, silvers are as good as gold. You can always throw something memorable even with your fixed means.
#2 Determine your budget limits
It’s so embarrassing to spend time on items you cannot manage. In all fairness, you got to be gentle to your pocket, therefore, a shopping list is a must. Enumerate your essentials and set float limits for each depending on their importance. This will make it easy to ascertain what is worth to shop around.
Top celebration logistics include; venues, catering, entertainment, decorations, transport, and guest speakers among other services.
#3 Never overlook the negligible but a Must costs
Some effects cost so little that they are frequently forgotten, yet they must be availed at the end. No matter how slim, never underestimate printing costs and distribution charges. You may end up reducing your entertainment allocation at the last minute if you didn’t set aside enough funds for the preparation of invitations and postage.
#4 Choose your venues carefully
Do you want to throw your thing in a hall or garden? Or you want to grace your day on a white sand beach? Always source for several potential grounds, to finally use them to your advantage before settling on the most suitable one.
Instead of switching sites, find a strategic location that can fit into every step of your ceremony without much trouble. An event hosted on a single site is economical, time saving, and the deal can lower your transport expenses.
Most importantly, be flexible. Consider a few other dates for your dos, and negotiate with the management if they have openings or promos to aid crop your costs. Early preparations will also save you the all-booked mess, or hypes and off-peak surprises which come with emotions, and of course the cost implications.
#5 Plan in advance and book early
You will agree if I say festive seasons are known. Our anniversaries can’t just show up either. We knew 25th Dec will come right from Jan, and so, nothing should catch you pants down.
Start your plans way ahead, figure out and arrange for all the nitty-gritty in order of significance. Planning in time will enable you to identify various pieces, alternatives, and dealers with offers that can greatly inform your spending.
Like the movie tickets and their cost increase on the countdown, festivities aren’t different, because they pinch more as the clock ticks. Book early when you have space in time to bargain for better rates. Otherwise, the vendors will have reasons to exploit you in rush hour.
#6 Try buffet meals
Buffets are perfect for social affairs, especially where the meals offer more than two entree selections – for example, beef and chicken stew, fish, and roasts. Unlike plated dinners which are priced per head, buffets are relatively cheaper. They can incredibly cut down your note on food during events. Besides, buffets allow for self-service which eliminates costs for waiters and table services.
#7 Invest and reuse
The technique is amazing if you regularly host get-togethers. Anytime you have something going down, go for equipment that can be used in different ways to produce a unique feel for several functions to come. Banners and boards that don’t contain time-sensitive information can be used for future goings-on without huge modification budgets.
#8 Buy wholesale
Unless it’s absolutely necessary, avoid middlemen, and hit the market by yourself with varying search conditions. If you’re not sure, incorporate experts when looking for advice on substitutes that can achieve the same glimmers on your soiree.
Ordering from one or a few suppliers is another strategy to give you peace of mind as it simplifies planning and coordination. If your venue is able to supply you with equipment, decoration, and catering services, it’s advisable to hire from them. Beyond saving you time, the often discounted package offers can pleasantly slash your logistic trucking figures.
#9 Shop around for sponsorships
Wedding sponsorships will not always be cash contribution into your account, merchants can virtually trade their products or services for free, or at a discount in exchange to gaining exposure. It sounds the trickiest, true, but worth the hustle. Just think of the many agents around you looking for mutually beneficial contracts.
#10 Go paperless
With the increased coverage and use of technology, there are better choices to communicate with your guests rather than the pricey heaps of prints. Today, you can send your proposals and invitations through event apps, or detailed eye catchy e-cards. On top of helping you skip the printing coins and postage tariffs safely, automation is fast.
#11 Achieve an effective flow of information
Communication from the host to the contractors should be simple, clear and precise. Maintain a written document where necessary to keep the requisite gear on track at all times. A clever register should warranty a smooth control of the entire happening to avoid last-minute oversights, which mostly come with exaggerated premiums.
#12 Get local volunteers
Paid staff is professional in most cases. Much as they guarantee high standards, volunteers are an additional force to your occasion at no extra fee.
Think of your talented friends, or music students if you’re unable to pay a live band for the reception. Reach out to your local fashion designer, or your neighbors for waiters and they will deliver unimaginable quality services at a reduced or no cost at all. However, you’ll need to entice them with perks to stroke their motivation.